Please see the attached user guide and the rest of the FAQs for specific queries. If you have any questions that are unanswered contact us at email@example.com.
To be able to request assessments on ASSET you need to be registered with College if you visit the RCPCH website www.rcpch.ac.uk/registration you will find the application form and all the information you need.
Once you are registered with the College your ASSET account will be upgraded to allow you to request assessments from others.
It means that the invitation email address does not match the one registered to your ASSET account. This can happen if the inviter has used in the email or a shortened version (gmail instead of googlemail or vice versa) or if a home email is used instead of a work one or vice versa
To fix this ask the inviter to delete the original email and send a new one searching for you by name.
The guidelines have changed regarding assessors for ePaedMSF. Trainees should only invite medical staff – doctors, nurses and allied health professionals.
When you save a draft you can no longer access if via the invitation link. Instead you should log into your ASSET account from our homepage www.asset.rcpch.ac.uk and your draft will be in your to-do list on the left hand side. There is a link there which will state 'click here to fix this’, click on the link and it will open your draft.
To have your account “activated” contact us on firstname.lastname@example.org.
For a DOPS assessment a senior nurse, experienced higher level trainee or consultant can assess you.
For a MiniCEX assessment an experienced higher level trainee or consultant can assess you.
For a CbD assessment you can only choose a consultant. However if you are an St1-3 trainee, while you are advised to have your CbD assessments completed by a Consultant, in cases where this is not possible SASGs, Senior SpRs and St7-8 trainees are acceptable as assessors.
The only people who should register on ASSET are . If you are an allied health professional you should enter your HPC number in the Other box. If you are an enter your equivalent registration number as a doctor/nurse/or health professional in the Other box.
If you still encounter difficulties contact us at email@example.com
If you have moved post and your training level has changed email us at ASSET (firstname.lastname@example.org) to have this updated before you complete any assessments so that they are recorded at the correct level.
You can check your current recorded level by going to your “Settings” tab.
Any ePortfolio details would need to be changed separately. This is usually done by your local Deanery or you can contact email@example.com.
Please see the attached file for a table for the required assessments for each year.
If your educational supervisor already has an account contact the ASSET team and we will add the role to their account. If they do not have an account your Educational Supervisor needs to register an account by going to the ASSET website and clicking on “New User Registration” and then inform the ASSET Team and we will add the role to your account.
Most of your assessors will already be registered with ASSET. To nominate assessors or request an assessment from them; from your Home page first select the correct Assessment Form from the assessment list, then type the name of your assessor if they are registered they their details will appear, click on them and then Submit. By using the name to search you will ensure that you are using the correct email address to invite your assessor. If they do not appear then enter your assessor’s email address, the invitation will contain a link to help the assessor register with ASSET.
When a trainee submits an invitation to an assessor the site automatically sends an email to either the address registered to the assessors account or the address entered by the trainee.
The invite will contain a link to the assessment form, this link will only work if the invitation was sent to the assessor’s registered email address, or if they are not registered they must use the same email address to register in order to be able to access the form.
If an assessor does not receive the email they can still access the assessment by going to their ASSET account and looking in their to-do list, the email is just a notification that the assessment has been created. If they are not registered when they do register, as long as they use the same email as the invite to do so, the assessment will be in their to-do list as soon as they log in.
You also have the option of resending the invite, which will resend the email notification and reset the number of days they have to complete it.
When a trainee requests an assessment from an assessor, an automatically generated email is sent to the registered email address, or to the email address input by the trainee. If the registered email address is an NHS one, or the user is accessing the email account from an NHS or other institutional network, the email may have been blocked by the network’s Junk filters. Your assessors need to contact the network administrator to allow emails from ASSET. They might also find automatically generated emails in their Junk folder.
In this instance your intended assessor has more than one active account, to resolve this issue your assessor will need to log on to ASSET and merge their accounts – this is done automatically on log in. Once this has been done you will be able to invite them.
This means that the assessment was not completed successfully. A green box pop up will appear to confirm your submission was successful and the invitation to do the assessment should have disappeared from your ‘To Do List’. If neither of these things has happened then the assessment was not submitted and you would need to do it again.
If you have been experiencing difficulties with saving or submitting assessments on ASSET please follow these simple guidelines:
When saving or submitting an assessment you must always wait for the green confirmation message and for submitting assessments the time & date to be stamped on the top of the form (please see attached picture) before navigating away from the page. This can take more time that expected due to the nature of Trust networks. Leaving early can cause your data to be lost.
If the assessment does not submit after some time has passed print the form (using the browser’s file and print options) and fax it to us on 0207 092 6193.
Please make sure that all of the fields are completed and visible.
Draft assessments are only saved for 14 days and then they are deleted from the system. You would need to complete the assessment again by selecting it from your ‘To Do List”, if it is no longer there you will need to request that the trainee invites you as an assessor again. Or you can contact us and we can restore the assessment to your to-do list.
If you are on an assessment for longer than 40 minutes, this is counted down by the clock at the side of the assessment, you will be logged out of the system and your assessment will not be saved or submitted when you press the submit/save button, even though the pop up will appear asking you if you are sure. To avoid this problem save the assessment frequently, we recommend every 10-15 minutes, the saved version of your assessment will then appear in your to-do list.
The columns are ticked or crossed in relation to the point that assessment is at. If the saved column is ticked the assessor has opened and saved your assessment, if the completed column is ticked the assessor has successfully submitted the completed assessment. If the entered by ASSET column is ticked an ASSET administrator has entered that assessment on behalf of the assessor.
This means that the assessment was saved and not submitted. If you or preferably your assessor gets back to us we can send the assessment back to them for them to complete it.
It takes 24 hours for a completed assessment to be validated and it will then appear on your ePortfolio. Single ePaedMSF assessments will not appear only the final ePaedMSF report.
A printable PDF format of all assessments (apart from single ePaedMSF assessments) is available – at the top of your completed assessment just click on ‘Download Print version’. Please be aware that your assessments can be accessed by your educational supervisor at any time via their ePortfolio.
You should be using the ASSET site to complete the assessments electronically. If there was a problem you can you can fax/post them to us as long as they were done in your current training year.
If they were done before this you would need to upload them to your personal library in your ePortfolio.
To upload a paper assessment follow these steps:
You can invite a variety of assessors; senior nurse, experienced higher level trainee, consultant, junior nurse, junior trainee and trainee of equivalent training level. Your assessors must include your Educational Supervisor and 2/3 medical staff – half of which need to be consultants; 1/3 nursing or allied health professionals.
Trainees must complete a Self-Assessment when undertaking an ePaedMSF round. All trainees will automatically have a self-assessment automatically generated for them. If this does not happen they can invite themselves to complete the assessment by clicking on ePaedMSF in the assessments list and entering their own name as the assessor, the site will only allow you to do this once and if you haven’t already
The self-assessment is a compulsory part of the ePaedMSF and if this has not been completed your ePaedMSF is not valid. What will happen is your comments from your completed assessments will be collated into the final report but you will not have access to your scores. This will mean that you will need to do the ePaedMSF again for that training year.
This means that your Report does not meet the minimum requirements for an ePaedMSF which is 7 assessments and your self-assessment. At this point the report is final and there is no way to add any more assessments to it regardless of the circumstances, this Report is not valid for a RITA or ARCP. You would then need to participate in the next round of ePaedMSF to gain a complete report.
If your ePaedMSF/eSPRAT does not have the graph data in it this means that you assessment was not completed successfully as it either contained less than the minimum of four assessments required or you did not complete your self-assessment. Both of these requirements must be met for the ePaedMSF/eSPRAT to be valid and counted towards an ARCP or RITA
The overall questionnaire means on the ePaedMSF report are the averages of the scores given; first the “Self” score which is by you in your self-assessment, then the average of your assessors scores and then there is the group average scores of all those in your level who participated in the round. The last “No. of raters” is how many assessors successfully completed the assessment form.
Please view the attached guidance for an overview of the mandatory and supplementary DOPS.
Be aware that you should try to complete each procedure more than once to show your progression.
A “Cohort Report” is generated every 3 months for each type of work place based assessment. Each report will contain an overview of all the assessments that you have completed of that type in that 3 month period along with a summary of the comments given.
The DOPS reports in the Reports tab show a list of all the assessments that have been undertaken by the trainee. Using this Report you can track which procedures you have completed. You can print a copy of the page for your educational supervisor to see rather than opening all of your DOPS assessments individually.
For each Level of Training you must cover these areas within an ePaedMSF:* Level 1 (ST1–3): You must have a minimum of one satisfactory ePaedMSF per year, and one of the ePaedMSF Reports within Level 1 must cover neonatal and general paediatric practice. * Level 2 (ST4–5): You must have a minimum of one satisfactory ePaedMSF per year, and one of the ePaedMSF Reports within Level 2 must cover neonatal, community and general paediatric practice. * Level 3 (ST6–8): You must have a minimum of one satisfactory ePaedMSF per year, and one of the ePaedMSF Reports within Level 3 must cover all aspects of subspecialty.
ePaedCCF is still under review, so is not yet a mandatory workplace based assessment.
You can email us any constructive comments that you have to firstname.lastname@example.org. We do take on board the views of our users and will change the website, as much as we can, to meet the needs of those who use it. Any feedback for the actual assessments will be passed on for consideration.
All complaints should be sent in writing to the ASSET Team, Royal College of Paediatrics and Child Health, 5-11 Theobalds Road, London WC1X 8SH. You will receive a written response to this as soon as we can.